Mainstay are working with an FM service provider looking for a Facilities Administrator to join their operations team in Shefford. Our client have strong values and aim to strive for high standards and invest in their staff.

The ideal candidate will have previous experience, ideally within a facilities role or the construction sector with a strong work ethic.

What are the role and responsibilities?

• Booking appointments, hot desk, gate access and the meeting room.
• Scanning and printing, as appropriate, to support company outputs.
• Answering of any queries (digital/telecom) promptly and politely.
• Preparation and maintenance of reports as directed by management.
• Preparation of meeting minutes, action logs and agendas as required by management.
• Keeping all H&S warning notices in an index file and send out to each office when received, ownership of all required noticeboards (H&S etc.) ensuring they are kept up to date.
• Carry out the duties of the Security Officer for the company, ensuring the security officer’s requirements are met.  Book people in at the gate and meet and greet as applicable.
• Complete the monthly Health and Safety (H&S) return to the Head of HSEQ by the required date.
• Production and updating of the H&S induction packs as necessary.
• Order and control stationery, office supplies, consultants, and personal protective equipment.
• Provide administrative support to other departments and areas as and when required.
• Plan, organise and coordinate internal/external meetings, events, accommodation as requested.

What will you need?

• Computer literate (Excel and Word) – essential
• Experience/knowledge within the Facilities Management sector – highly desirable
• Positive ‘can-do’ attitude
• Self-motivated with the drive to succeed and progress further within the business
• Ability to work in a fast-paced environment, under pressure whilst retaining high standards
• Experience with CAFM systems